Lab Inventory Support for Startups and Small Labs

Safety, purchasing, cost tracking, compliance and waste management are all connected to inventory.

I'm a PhD chemist who has worked in labs. I know that when inventory tracking falls apart SDS binders go out of date, purchasing records are scattered throughout emails, and nobody wants to think about hazardous waste compliance until there's a problem. Inventory isn't just a list of bottles. It's the foundation for everything: purchasing, compliance, cost tracking and waste management. When inventory is broken, everything connected breaks with it.

I help small and startup labs get their inventory system running so you can focus on the science, not the distraction that ensues from unmanaged inventory.

Your Inventory Headaches

Your inventory system is non-existent or held together with lab tape and parafilm

• Nobody trusts the inventory

• Duplicate orders = wasted $$

• Expired peroxide-formers forgotten in the back of the flammables cabinet

• R&D spend is a black box for investors and tax credits

• You went into science to do science not chase down reagent bottles and keep track of expenses

About Me

I combine a PhD chemistry background and hands-on lab management experience with a bookkeeping practice serving businesses across the country. I've managed purchasing, inventory, and hazardous waste in labs.

What I Offer

Inventory & Purchasing Management I set up and maintain inventory systems, such as Quartzy, so that they actually work as intended-simple use of barcode scanning for usage tracking and current SDS documentation for every chemical on your shelves. Expiration date and min/max level tracking means no more guessing what's in the freezer or scrambling when something runs out or expires.

Financial Integration Your inventory data flows into your accounting software, connecting what you're consuming to what you're spending. You'll have real visibility into costs by project, accurate data for grant reporting, R&D Expenses, Cost of Goods Sold (COGS), asset tracking and cleaner books at the end of the month.

How We Start: The Process

Every lab's needs are different. My process is designed to minimize disruption while building a stable, long-term solution.

1. Free Initial Consultation: We discuss your current pain points: what takes the most time, what is falling through the cracks (e.g., expiration dates, compliance, grant reporting), and what systems you currently use (or wish to use).

2. Diagnostics & Proposal: I conduct a brief virtual or on-site analysis of your existing inventory and purchasing workflow. I then deliver a clear proposal detailing the scope, required systems, and a fixed price for the System Setup service.

3. Setup & Integration: We implement the chosen inventory management system (software, barcode tracking, or optimized spreadsheets) and ensure seamless, accurate flow of consumption and purchasing data into your financial records (e.g., QuickBooks).

4. Training & Ongoing Support: Your team is trained on simple, fast usage protocols. We either hand off the self-sustaining system or transition you into a monthly Continuous Management retainer to ensure ongoing accuracy and specialized reporting.

Specialized Lab Inventory Packages

Choose the solution that best fits your lab's stage and budget.